277 lines
9.7 KiB
Plaintext
277 lines
9.7 KiB
Plaintext
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Microsoft Fax for Windows
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May 1997
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(c) Copyright Microsoft Corporation, 1997
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Contents
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1. What Is Microsoft Fax for Windows?
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2. Sending Faxes
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3. Receiving Faxes
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4. Setting Up Your Modem and Configuring Fax Server
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5. Setting Up and Configuring Fax Clients
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6. Getting Help
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7. Where Do I Go From Here?
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1. What Is Microsoft Fax for Windows?
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Microsoft Fax for Windows is a Fax Server program that
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enables network users to fax documents, quick notes, and
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E-mail messages from any Windows computer on the network.
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To fax documents, quick notes or E-mail messages, you
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you need only install the Fax Client and add a shared fax
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printer on your computer. Fax documents the same way
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you ordinarily print documents. When you print a document,
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the fax printer appears in the Printer list. You fax quick
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notes with the Fax Send Utility. You fax E-mail messages
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by sending them to a fax address. Fax Server also faxes
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documents inserted in E-mail messages.
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All faxes are sent and received through fax devices installed
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on the Server Computer. The Fax Server recognizes any
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communication device capable of initiating and receiving
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type 3 fax calls. Most commonly, this is a standard fax
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modem, a fax card, or a virtual fax port (for Internet
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faxing).
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Fax for Windows automatically answers calls to fax
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devices on the server computer. Received faxes can be
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printed immediately, distributed to a folder on the
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network or sent to an inbox. If you have a fax modem with
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adaptive answer capability, Microsoft Fax Server can
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distinguish between fax and data calls.
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Microsoft Fax for Windows converts all outgoing and
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incoming faxes to Tag Image File Format (TIFF) files,
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which you can print or view and store online.
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Note: The Small Business Server version of Microsoft
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Fax for Windows supports up to four fax devices.
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2. Sending Faxes
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You can send a fax in any of three ways.
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* You can fax an open document directly from its
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program simply by selecting your fax printer as
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your target printer. On the File menu of the program,
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click Print, and the Fax Send Utility opens
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to guide you through each step. Click Send to
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fax a document in an E-mail message.
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* You can use the Fax Send Utility (Start/Programs/Fax)
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to quickly create and fax a message. Use this method
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when you do not need to include file attachments or
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simultaneously send the message to E-mail addresses.
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* You can send a fax from Exchange or Outlook
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simultaneously to both fax and E-mail addresses.
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In Exchange you use special fax addresses
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you define in your Personal Address Book.
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In Outlook you use the fax address for any contact
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with a fax number. When you select a recipient with
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a fax address, the e-mail that you type becomes your fax.
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A copy of each fax you send is stored in the Sent
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or Sent Items folder, just as e-mail messages are.
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Regardless of the method you use to send your fax, you can
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open the fax printer queue in the Printers folder in My Computer
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to monitor the progress of your fax. When you use Exchange or
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Outlook to send a fax, you'll be automatically notified by e-mail
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whether your fax transmission was successful.
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Each Fax Printer provides several standard cover pages you can
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include with your document. The printer may also permit you to
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use personal cover pages. You can create or modify personal
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cover pages on a Windows NT computer with the Fax Cover Page
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Editor. Windows 95, Windows 3.11, and Windows For Workgroups
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fax clients do not have a cover page editor. You can use
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Windows 95 fax cover pages if you first open and save them
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with the Fax Cover Page Editor on Windows NT.
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3. Receiving Faxes
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All faxes are received on the server. You can combine any
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of the following methods to manage faxes received on the
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server:
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* You can automatically route all incoming faxes to a
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folder on the server computer or on another networked
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computer.
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* You can automatically print each fax upon arrival.
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* You can automatically send received faxes in mail
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messages to an Exchange or Outlook Inbox.
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To view a received fax online, use the Fax Document Viewer
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(Start/Programs/Fax).
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4. Setting Up Your Modem and Configuring the Fax Server
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Note: If you are using the Small Business Server, install
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modems and configure the Fax Server using the options
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in the Small Business Server setup program or in the
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Small Business Server Console.
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First, install your fax device in your computer according to the
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manufacturer's instructions. Please see the release notes for
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a list of supported modems.
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Next, install Microsoft Fax for Windows. It adds Fax
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Server and Fax Client icons to Control Panel
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(Start/Settings/Control Panel).
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Use the Fax Server Properties dialog box to specify the server
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settings, such as:
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* The number of times you want the modem to redial after
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an unsuccessful call attempt, and the interval between
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redials.
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* Additional fax printers.
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* The cover pages you want to use with each printer.
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* Printer properties, such as the devices to send faxes,
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discount calling period, and where to archive sent faxes.
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* The number of rings before a call is answered, and
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how you want to handle incoming faxes.
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* The logging priority level for successful and unsuccessful
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fax events. You can view fax events in the Event Viewer,
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which you can find under Start/Programs/Administrator Tools.
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* Fax monitoring options.
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If you are going to send and receive faxes from the Fax Server computer,
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you can also open the Fax Client Properties to configure the client
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settings as described next (under 5).
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5. Setting Up and Configuring Fax Clients
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When you install Fax Server it also installs the Fax Client
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software. On a Fax Client computer, you need to install the
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client and specify a shared fax printer. The Fax Client setup
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adds a Fax icon to Control Panel which opens the Fax Properties
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dialog box.
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Next, use the Fax Properties dialog box to specify fax settings,
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such as:
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* Paper size, image quality, and page orientation.
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* Whether to send the fax immediately or at another time,
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such as during off-peak hours when usage and long-distance
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phone rates are lower, or at a specific time.
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* An E-mail address for Fax Server to notify you of the
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status of your sent faxes.
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* Any personal cover pages you want to use along with those
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provided by the shared printer.
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* Your name, fax number, and other personal information
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you want to include on the cover pages of outgoing faxes.
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Finally, if you chose during setup to use Windows Messaging to
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specify fax recipients and to send faxes via email, set the following
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options in Microsoft Exchange or Microsoft Outlook for
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the Fax Mail Transport service.
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* The fax printer to use to send messages.
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* Whether to include a cover page with faxes sent from
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Exchange or Outlook and the default cover page you want
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to use.
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* The default message font for faxes sent by programs
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that do not support rich-text formatting.
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6. Where Do I Go From Here?
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Setting up Microsoft Fax for Windows adds the following items to
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your Start menu, in a new Fax group, under Programs.
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* Cover Page Editor
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* Fax Configuration
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* Fax Viewer
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* Fax Send Utility
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* Help
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* Problem Reporting Form
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* Read Me First
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* Release Notes
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On the Fax Server computer, Setup adds a Fax Server and a Fax Client icon to
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Control Panel. On the Fax Client, it adds a Fax icon.
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>>> To open the Fax Properties dialog box
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1. Click Start, point to Programs,
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then point to Fax (Common).
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2. Click Fax Configuration.
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Note: Note, on the Fax Server computer, this opens
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Fax Server Properties. On a Fax Client computer, this
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opens Fax Properties (for the Fax Client). You can also
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open the Fax Properties dialog box in the Control Panel.
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If you chose to use Windows Messaging for the Fax Client, Setup
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also adds the Fax Mail Transport service in Exchange or Outlook.
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>>> To view the Fax Mail Transport properties
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1. Click Start, point to Programs, and then
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click Microsoft Exchange or Microsoft Outlook.
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2. On the Tools menu, click Services.
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3. On the Services tab, click Fax Mail Transport.
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4. Click Properties.
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7. Getting Help
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----------------------------------------------------------
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Fax for Windows gives you two ways to get help: a
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complete online Help system and context-sensitive Help.
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Online Help provides step-by-step guidance for faxing tasks.
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>>> To open online Help
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1. Click Start, point at Programs,
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and point at Fax (Common).
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2. Click Help.
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Context-sensitive Help explains options in the Fax Properties,
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Fax Server Properties, and Fax Client Properties dialog boxes.
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>>> To use context-sensitive Help
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1. Click the ? button in the upper-right corner of the
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dialog box.
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2. Point to the item you want described and click.
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Note: You can also right-click the item and then click
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What's This?
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